I am new to Time Matters and was asked to add a deposit that is due from a client towards future fees on the last invoice we sent out.  I tried changing the retainer minimum balance from zero to that amount and it showed up under the funds area with a comment section which I changed to read "Deposit Due per Agreement" per our lead attorney.  The total due was also correct.  However, the lead attorney wasn't happy with the way it looked and instead asked that I add it as an expense for that invoice - even though it was actually to be applied to fees when payment was received.  That gave us the correct totals he was looking for - there had also been a large credit applied to the previous balance.  There was no place to add it in the A/R tab - adding a negative credit didn't work as I got a message the payment was "overapplied".  

We have  now received a payment which covered that amount, and TM applied to towards expenses, not fees, since that is where it appeared on the invoice.   I can record it correctly in our bank account (QuickBooks) and in the compensation sheets I keep for the attorneys, but it won't match up with the TM entry.  Was there another way to have entered this deposit due per an agreement with the client that would have caused TM to apply the payment correctly?